PA to the Group Executive Chef

• Handle the day-to-day administrative work of the department including but not limited to information distribution, special events and requests, E-mail, telephone, and filing.
• Assist with menu updates, formatting and distribution through digitally, electronically and printed, in cooperation with the Executive Chef and according to the F&B weekly restaurant and events program.
• Establish and maintain positive and effective employee and inter-departmental working relationships.
• Coordinate with the kitchen management team all maintenance issues, ensure corrective actions are made, reported and follow up /completion is achieved.
• Maintain and update weekly staff schedules, day off requests, attendance records and reports are completed and submitted in a timely matter as per standards.
• Update and reproduce all kitchen SOP’s, recipes and other files concerning kitchen operations.
• Prepare and distribute internal communication, notices, briefings and reports for the kitchen team on behalf of the Executive Chef.
• Provide administrative support in relation to budgeting, cost control, and all required month end reports including transfers and stock taking.
• Arrange internal/external appointments for the Executive Chef and assistants.
• Keep an up-to-date hotel Policies and Procedures file and up-dated files on all F&B and essential hotel matters.
• Coordinate training schedules, orientations, introductions, paperwork and administrative requirements for all new and existing team members.
• Liaise with HR, Finance, Purchasing, and other departments to ensure timely completion of administrative tasks.
• Perform other duties as assigned and provide general administrative support to the Executive Chef and senior kitchen management.
• Maintain all documentation regarding HACCP in compliance with hygiene and food safety standards by distributing, checking and filing the monthly paperwork from each department.
• Liaise with the external Laboratories regarding the food sample schedules.
• Ensure kitchen order sheets are printed and submitted according to procedures.

• Previous experience in an administrative, coordinator, or secretary role (hospitality industry experience preferred).
• Knowledge of HACCP and food safety standards will be considered an advantage.
• Fluency in English and Greek languages.
• Professional communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook) and comfort with office systems.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and work to deadlines.
• Ability to work independently, taking initiative to create better productivity.
• Discretion and confidentiality in handling sensitive information.

• Attractive remuneration package.
• Provident Fund.
• Staff discounts.
• Free meals on duty.
• Employee Appreciation Program and Reward Scheme.
• Great work-life balance.
• Comprehensive new staff induction programmes.
• Group-wide professional development opportunities across countries and properties
• Continuous training opportunities.

GRS Recruitment