Executive Assistant (VAC-A2267)
StaffMatters Recruitment
- Λεμεσός
- Συμβόλαιο
- Πλήρης Απασχόληση
- Providing calendar management for the Executive Management. Prioritizing inquiries and requests while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
- Acting as a liaison and providing support, arranging and handling all logistics for executive meetings and events such as: scheduling meetings, distributing presentation materials and others.
- Serving as the primary point of contact (personal, by phone or by email), for internal and external parties on all matters pertaining to the Executive Management, including those of a highly confidential or critical nature.
- Working closely with the Executive Management for any upcoming commitments and responsibilities, following up appropriately.
- Keeping the Executive Management updated for any matter taking place in the environment.
- Working with the Executive Team to coordinate the Executive Management's outreach activities.
- Following up on contacts made by the Executive Management to cultivate ongoing relationships.
- Preparing various events in cooperation with other Departments.
- Safekeeping of confidential documents and maintaining complete filing system.
- Organizing and maintaining the office filing system.
- Arranging travel, visas and accommodation for the Executive Manager in cooperation with the Group's Travel Coordinator.
- Other projects/duties as assigned for the overall benefit of the organization.
- University degree. Master's degree will be considered an advantage.
- At least 4 years' experience in a similar role.
- Significant executive support experience, including supporting C-level executives.
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Expert proficiency with Microsoft Office and desktop publishing software;
- Exceptional organizational skills and attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, customers, vendors.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to switch gears at a moment's notice.
- Effective written and reporting skills.
- Fluent in Greek & English verbally and in writing.
- The Executive Assistant would be expected to be flexible regarding the working hours, based on the needs of the position and the Executive Management.
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