Office Administrator in Limassol
- Λεμεσός
- Μόνιμη
- Πλήρης Απασχόληση
- Salary: based on the candidate's experience and qualifications
ο Greeting clients, agents, introducers, visitors, and walk in traffic, and coordinating office tours
ο Answering phone calls, keeping a calls log to ensure follow up, and managing general inquiries
ο Scheduling appointments and maintaining office calendars
Administrative Support
ο Managing office correspondence, emails, mail, courier services
ο Preparing documents, reports, and presentations
ο Data entry into CRM systems, property listings, leads, client notes
ο Filling and organizing documents storage and flow, both physical and digital
Real Estate Listing Support
ο Assisting agents with uploading property listings, using systems, and meeting policies
ο Coordinating photography, exhibitions, events, signage, open house materials
ο Ensuring listing documents are complete and compliant with the company policies
Transaction Coordination
ο Helping track paperwork during deals, offers, contracts, deposits
ο Communicating with lawyers, lenders, or inspectors when required
ο Communicating with developers and agents, ensuring forms and contracts signing
ο Monitoring deadlines and required signatures
Office Operations and Supplies
ο Ordering and managing office supplies and equipment
ο Liaising with vendors, cleaning, maintenance, IT, and outsourced service providers
ο Handling petty cash, invoices, and basic bookkeeping
Marketing and Communications
ο Coordinating the updating of property brochures, social media posts, and newsletters
ο Assisting with event planning, open houses, networking events, exhibitions and travels
Agent Support
ο Onboarding new agents, desk setup, email accounts, system access
ο Providing tech support or training on internal systems
Compliance and Records
ο Ensuring files meet brokerage and legal requirements and policies
ο Tracking licenses, insurance, or training compliance for agents
Meetings and Guest Coordination
ο Scheduling internal meetings, team briefings, or client consultations
ο Preparing meeting rooms, seating, technology setup and materials
ο Greeting guests or clients upon arrival and ensuring a professional first impression
ο Serving coffee, tea, water, or other refreshments during meetings
ο Ensuring meeting areas are clean, tidy, and presentable before and after use
General Office Cleanliness and Presentation
ο Keeping common areas, reception, kitchen, toilets, neat and organized
ο Monitoring cleanliness throughout the day, and resetting spaces as needed
ο Managing dishwashing coffee and ice machine maintenance or coordinating cleaning staff
ο Replenishing kitchen supplies, coffee, tea, sugar, napkins, snacks, refreshmentsbasic information:REQUIREMENTS
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities.
- High level Greek and English, and preferably Russian and Arabic
- Proficiency with office software
- Familiarity with CRM systems and real estate platforms
- Professional phone and front desk etiquette
- Attention to detail and accuracy in data entry and documentation
- Basic bookkeeping or invoicing knowledge
- Customer service orientation and a friendly, helpful demeanor
- Ability to handle confidential information with discretion
- Reliable and punctual with a strong sense of responsibility
- Approachable, friendly, and team oriented
- Professional appearance and demeanor
- Calm and composed under pressure
- Discreet and respectful of confidentiality
- Willing to take initiative and go the extra mile
- Flexible and adaptable to changing tasks and priorities
- Positive attitude and willingness to learn