Events & Commercial Officer (VAC-A2279)

• Managing the yearly calendar of events
• Responsible for the organisation and execution of all public and private events, including corporate events, presentations, press conferences, press events, press trips, press lunches etc.
• Responsible for press trip organizations and tours.
• Responsible for private events abroad including events organisation, travel bookings and any other tasks for the events' implementation.
• Responsible for events materials and signage.
• Managing the venue's calendar and booking all project delivery elements within time limits.
• Planning event aspects, such as venue, seating, dining and guests list when needed.
• Organising facilities and managing all venue's details such as décor, catering, entertainment, transportation, equipment etc.
• Performing final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards.
• Overseeing and supervising events and acting quickly to resolve problems.
• Providing feedback and periodic reports to stakeholders.
• Propose ideas to maximize the events' revenue, bookings portfolio and venue quality.
• Continuing reporting on events outcomes (Pre and post event).
• Issuing invoices and collecting payments in a timely manner and creating comprehensive and concise financial reports.
• Conducting market research, competition analysis, gathering information, identifying event opportunities and negotiating service contracts.
• Ensuring compliance with insurance, legal, health and safety obligations for the events.
• Coordinating with marketing and PR to promote and publicize the venue.
• Plans, orders and executes the seasonal branding, decorations and signage of the Project.
• Responsible for effective communication with the commercial tenants.
• Responsible for the contracts reviewing of the commercial tenants.
• Responsible for the external photoshoots
• Comply with the Health and Safety Regulations of the company.
• Comply with the policies and procedures of the company.
• Any other duties, tasks and responsibilities as may be assigned and/or amended by the management, the Marketing & PR Manager and/or the GM, supporting the Marketing and PR Department.

• Bachelor's degree or similar in Event Management / Business/ Marketing / Hospitality or any other relevant subject.
• Proven working experience as an event organiser.
• Strong project portfolio of previous managed events (weddings, meetings, parties, corporate events or anything else) will be considered as an extra advantage.
• At least 2 years working experience in event management field.
• Meticulous attention to details; including proof reading skills.
• Excellent communication skills and organizational skills. Capable of networking locally and internationally.
• Multi-tasking skills required. Able to organize and prioritize in a fast-moving environment.
• Excellent time-management skills.
• Creativity and problem-solving skills required.
• Ability to work in team with excellent teamwork skills required.
• Proven sales skills and ability to build productive business relationships.
• Customer service oriented.
• Excellent command of the Greek and English languages, both verbal and written.
• Excellent computer skills on MS Office.
• Ability to work during non-working hours and weekends when needed for the events execution.

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