HR & Administrative Assistant

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  • Λεμεσός
  • Μόνιμη
  • Πλήρης Απασχόληση
  • Πριν 1 μήνα
Job DescriptionOur client is a small but growing international company currently seeking a Human Resources & Administrative Assistant to support their expanding operations. Based in Limassol, this role offers the flexibility of mostly remote work, with occasional in-person meetings with the CEO once or twice a week or as needed.The ideal candidate is detail-oriented, and experienced in managing their own time and priorities. This is a diverse and fast-paced role with an emphasis on administration, reporting, communication, and recruitment coordination.Reference #: GC005664Job ResponsibilitiesHR & Recruitment SupportAssist with end-to-end recruitment by coordinating with recruiters, especially in Asia, and managing communication with candidates.Schedule interviews and ensure smooth communication between candidates and hiring managers.Facilitate the onboarding process for new employees, ensuring all required forms and documentation are completed and filed properly.Contact employees to collect or update key documents (e.g. ID, bank info, contracts) and maintain accurate and up-to-date digital employee records.Administrative DutiesPrepare, complete, and edit various documents and forms, including PDFs, Word files, and Excel spreadsheets.Handle internal and external communications via email and platforms like Microsoft Teams and Telegram.Support the CEO/COO with general administrative and coordination tasks as needed.Organize and maintain digital filing systems for HR and administrative documents.Follow up with service providers and third parties to assist with operational needs and employee services.Payroll & Monthly ReportingUse Excel to compile monthly overtime, bonus, and other payroll-related data for employees internationally.Maintain clear and organized records of extras to be included in monthly payroll.Ensure accuracy in reporting and timely sharing of payroll input files with the CEO.Invoice & Payment TrackingRecord all outgoing invoices and payment details in a structured Excel file (invoices will be shared by the CEO).Keep basic financial tracking sheets up to date for reference and reporting.Reconcile payments against records to ensure consistency and completeness.Requirements
  • Proven experience in an HR/administrative role, ideally in an international or remote
  • Excellent command of written and spoken English.
  • Strong 1me management skills, ability to meet deadlines and work independently.
  • High level of discretion and confidentiality.
  • Previous experience with administration tasks.
  • Strong proficiency in Microsoft Excel, Word and PDF editing tools

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