Immigration Office Assistant

• Handle incoming phone calls and other communications with professionalism and efficiency.
• Welcome and assist clients and visitors, ensuring a warm and helpful experience.
• Manage and maintain office filing systems—physical and digital—to ensure easy access to documents.
• Perform general office duties including photocopying, filing, organizing office supplies, and running errands.
• Prepare, update, and maintain paperwork, records, and databases with accuracy and confidentiality.
• Support client intake and assist with immigration service-related tasks as needed.
• Coordinate travel arrangements including booking flights, accommodations, and reservations.
• Provide administrative support across departments as required.

• A university diploma is required.
• Proven experience in an administrative or office assistant role.
• Excellent communication skills in English (written and verbal); knowledge of Russian and Greek is a strong asset.
• Strong interpersonal skills with a friendly and professional demeanor.
• Familiarity with Cyprus’s immigration procedures is a significant advantage.
• Proficient in Microsoft Office Suite and general computer use.
• Excellent organizational skills and the ability to multitask in a dynamic office environment.
• High level of discretion and ability to handle confidential information.

GRS Recruitment