Administration and Procurement Officer
ERATOSTHENES Centre of Excellence
- Λεμεσός
- Μόνιμη
- Πλήρης Απασχόληση
The successful candidate will support the daily operations of the Administration and Procurement Department, assisting in sourcing suppliers, obtaining quotations, evaluating bids, and processing purchase orders in line with organisational policies and procedures. The role includes ensuring compliance with European and National procurement legislation and internal guidelines, maintaining accurate procurement records, and coordinating with vendors and internal departments to ensure the timely delivery of goods and services. A key responsibility will be the development of strong relationships with the Centre's research teams and departments, including aiding the Centre in enhancing its brand presence and fiscal growth. The successful candidate will also assist in contract management, supplier performance tracking, and maintaining procurement databases and systems. Strong organizational, communication, and multitasking skills are essential for this position.Duties and Responsibilities
- Manage the delivery of services related to procurement procedures at the ERATOSTHENES Centre of Excellence.
- Organise or assist in the preparation of technical specifications, tender documents, and other contract-related documentation.
- Oversee the procurement process, ensuring that all purchasing activities comply with relevant policies, procedures, and regulations.
- Maintain accurate and up-to-date records of all purchases.
- Collaborate with key stakeholders to gather necessary information and ensure clarity and accuracy in tender specifications.
- Handle communication and coordination with suppliers and external vendors.
- Liaise closely with external associates such as advisors, auditors, and financial institutions.
- Undertake duties related to project reporting, accountability, and dissemination activities, as required.
- Develop and regularly update the Centre's procurement strategy in consultation with executive bodies.
- Work in close collaboration with Department Heads to ensure that technical resources, infrastructure, and procurement needs are adequately planned and addressed.
- Liaise with system providers, service delivery executives, and technical staff to verify technical requirements and ensure compliance with service agreements.
- Deliver consistent, high-quality operational services while supporting project-specific requirements.
- Proactively share knowledge with colleagues, document procedures and standards, and recommend and adopt best practices.
- Design and maintain the Centre's inventory of property and assets.
- Identify assets, infrastructure, or systems that are obsolete, no longer fit for purpose, or do not meet required standards for inclusion on a forward maintenance register.
- Ensure the Centre's compliance with the national and European legal frameworks, including adherence to standards such as the European Code of Conduct for Research Integrity.
- Engage with government and industry stakeholders to raise the profile of the ERATOSTHENES Centre of Excellence as a research-intensive institution.
- Perform any other administrative duties as assigned or deemed necessary.
- A University degree (includes Master's degree) in Engineering, Economics, Public Relations, Social Sciences, Financial Management or any other related field.
- Fluency in both Greek and English (spoken and written).
- Demonstrable experience in managing varied workloads and conflicting priorities.
- Experience in a similar position, with knowledge of European and national procurement legislation, will be considered an advantage.
- Experience in the management and reporting of public funding or European Commission funds (e.g., Horizon 2020 grants) will be considered an advantage.
- Self-motivated, with the ability to take initiative and work independently.
- Strong organisational skills.
- Excellent analytical skills, with a keen attention to detail.
- Good communication and negotiation skills.
- Proficient in the use of computers and standard office software.
- A valid car driving license.
- Passion for ERATOSTHENES Centre of Excellence's mission.
- Adaptability, strong interpersonal skills.
- Trustworthy and committed professional with high integrity.
- Self-motivated to achieve targets.
- Ability to work in a fast-paced, dynamic and multicultural environment.
- Physical presence in the designated area of employment of the Centre's premises in Limassol, Cyprus.
- Flexible working hours to support work-life balance.
- Opportunities for professional development, including training, workshops, and career growth initiatives.
- A supportive and inclusive work environment, promoting collaboration, diversity, and well-being.
2. Scanned or electronic copies of degree certificates and relevant qualifications. True copies of the originals will be requested for the shortlisted candidates;
3. Detailed Curriculum Vitae in English (including contact details);
4. The shortlisted candidates may be asked to submit Letters of Reference by three referees.
- Please combine all necessary documents in one PDF file and then upload on the "Resume" section.
- Applications will be treated in strict confidence. All information provided will comply with the General Data Protection Regulation (GDPR) of the European Union;
- The job requires that the Researcher is physically present at the Centre's premises and preferably becomes a resident in the area of employment;
- ERATOSTHENES Centre of Excellence is an equal opportunity employer;
- ERATOSTHENES Centre of Excellence does not discriminate in any way on the basis of gender, religion or belief, ethnic, national or social origin, age, physical ability, marital status and sexual orientation;
- The title of the position may be modified.